Quotes/Estimates
It’s a good idea to get a written quote from the University Press Building before an item is sent to press. You will need to email the following information to printlobby@byu.edu:
-Print job type (large-format poster, bookmarks, program booklets)
-Quantity of each item (perhaps you’d like to see prices for several quantities.
– Details – foam backing if any, cuts to be made
-BW or color (if both, how many pages/copies of which)
-Type of paper
-Date you want it done
Sometimes you need to call and remind them. Save the quote they send (via email) and compare it against the invoice they send when the job is complete.
Packaging
Your deliverables will be sent to you in the proper file format for printing.
If you are creating your own publicity items whether from our templates or not, know that you must have the proper formatting on your final PDFs to send to the press in InDesign, make sure the piece is designed with 8p bleed and exported to PDF with all printers’ marks and use bleed settings. Send final PDFs to the printer.
Sending
To send, you will need to email the following information to printlobby@byu.edu:
-Print job type (large-format poster, bookmarks, program booklets)
-Quantity of each item (perhaps you’d like to see prices for several quantities)
-Details – foam backing if any, cuts to be made
-BW or color (if both, how many pages/copies of which)
-Type of paper (see samples in the office or in Melinda’s office
-Date you want it done
Call the press to confirm they got the order, the right files, and to smooth over any questions they might have. Confirm that they know when you need the job finished and that they can do it in time.
Proofing
The press provides a proof of non-poster print items so you can ensure no errors are present. You have to get it from the UPB (North of campus across from BYU Broadcasting). After the proof is signed off, you are responsible for the cost of printing pretty much no matter what. So be sure the proof is perfect.
Some things to look for in a printer’s proof:
-Typographic errors
-Image quality- no pixilation, no alignment problems, no weird effects
-Alignment
-Color consistency – no ugly contrasts, colors printing correctly, etc.
-No extraneous rules, misaligned photo frames, overlapping elements
Common quantities
For most lectures and events, the following quantities are a good start. Adapt as needed for more or less exposure.
| Item | Specs/Details | Qty | Where to Print |
| Posters | 24 x 36 (standard, JFSB stairwell), foam-backed | 2 | UPB |
| Posters | 11 x 17 (for JFSB Humanities bulletin boards) | 41 | UPB/JFSB copy center |
| Posters | 8.5 x 11 (for Dept Offices to accompany fliers) | 12 | UPB/JFSB copy center |
| Fliers* | ½ or ¼ sheet (8.5 x 11) | 250 +/- | UPB/JFSB copy center |
*If you want to reach more students, more fliers to hand out at other locations on campus are a good idea. Calculate the number of fliers, paying attention to the number of fliers per sheet – whether 2 or 4.
The WSC has booths you can rent for promotion of club activities. Be aware that both the UPB and JFSB copy center charge per cut on fliers.