1-Create a Box folder titled YourLastName_InitialReview or FinalReview or Full (e.g. Smith_FinalReview).
2-Write, compile, save as .pdfs, and upload the documents listed below into the folder. Name each document like this: Lastname_DescriptionOfWhatItIs (e.g. Jones_PersonalStatement), using the header titles below (CitizenshipStatement, SampleScholarship, etc.). For instructions on converting Word docs to PDF format, click here.
3-Fill out the form on this page for each publication since you started at BYU or since you were promoted to Associate Professor. (You can move ahead to the next page at any time; professional faculty without research expectations typically do not complete the form on the next page.)
4-Once you are done, contact the Secretary to the Dean and the Associate Dean over Rank and Status to inform them that your portion of the file is complete and share you Box folder with them (make them “editors”).
Introductory Statements
The total of these four statements should not exceed eight pages (so aim for approximately two pages each). These will be read by your department, by the college committee, the dean, and by the university rank and status council. Consequently, write them for a general academic audience and avoid or explain acronyms.
[ ] Personal statement: describe who you are and explain what values motivate your professional life; this should not be a summary of the three areas you will cover elsewhere; rather, this is a chance to tell your story.
[ ] Citizenship statement: describe how you have contributed to your program, the university, and your profession and explain what you hope to accomplish going forward; if any assignments from your CV require further explanation, include that here.
[ ] Teaching statement: describe your teaching strategies, how you have evolved as a teacher, work you have done updating or creating courses; justify the selection of the course in your portfolio; if there are courses with student ratings that fall below the dept. range, explain these. If you taught fewer courses than the typical teaching load in your department, explain why.
[ ] Scholarship statement: articulate your scholarly agenda and describe what you have contributed to conversations in your field; explain why you chose the three samples you have included in the file.
CV
[ ] In your CV, clearly indicate what you have done since your last Rank & Status review or hire date (this is typically done by using a different color text). Clearly spell out status of publications. Include citizenship to your profession, including evaluating articles and book reviews. Make sure to include the following: a list of BYU graduate students and/or honors students supervised and whether you were the committee chair or member; a list of all BYU and professional citizenship assignments since hire or the last rank advancement; a list of all publications. Before submission, have your mentor, chair, and/or the associate dean over R&S offer feedback.
Student Ratings Chart
[ ] Download the comprehensive report from the page https://studentratings.byu.edu/report and include it in your file.
Citizenship Evidence
[ ] If you have citizenship evidence you would like to include (e.g. programs of conferences you organized, significant reports you have written for committees) group it into a single document. (This is not required.)
Teaching Portfolio
[ ] Include one course in your portfolio. See the portfolio chart here. Complete the chart and then add supporting evidence from your course. Group everything into a single .pdf file. Limit the portfolio to 25 pages. Note that peer reviewers are not required to evaluate the course you include in your file (though it is certainly encouraged).
Sample Scholarship
[ ] Include 3 examples of your best published or accepted work. (Name these files Lastname_Scholarship1, Lastname_Scholarship2, Lastname_Scholarship3.)
Scholarship Documentation
[ ] Include letters of acceptance for unpublished works, book contracts and/or evidence of peer review including published book reviews, letters from co-authors, citation information, etc. all in a single file.